Create your resources
Resources are the physical inventory at your venue — anything guests book or occupy. Lanes at a bowling alley. Bays at a golf simulator. Tables at a restaurant. Booths, party rooms, racquetball courts, axe-throwing pits. If guests can reserve it, it's a resource. Setting up your resources correctly is what lets Rex track availability and prevent overbooking.
Resources are managed per-venue. Open the venue you're configuring and click the Resources tab — it's the fourth tab along the top of the venue page.
Create a resource category
Resources are grouped into categories. One category per type of bookable thing — Golf Bays, Bowling Lanes, Party Rooms, Tables. Click Create Resource Category to open the form.
| Field | Description |
|---|---|
| Resource Category Name | What the category is called as a group — "Golf Bays", "Bowling Lanes", "Party Rooms". This is the heading guests see when they pick what they want to book. |
| Priority | Controls where this category appears relative to others on your reservation page and in the Host App. Higher numbers show first — a category with priority 100 ranks above one with priority 10. A common starting value is 50. |
| Language | The singular word for one resource inside this category — bay, lane, table, room, court. Used throughout the guest experience (e.g. "Bay 3", "Lane 12"). |
| Show on Floor View | Toggle on to make this category appear on the Host App's floor view so staff can see and book it visually. Most categories should have this on. |
Bulk Create Resources
The Bulk Create Resources section at the bottom of the form lets you create a whole category of resources in one step instead of adding them one at a time.
| Field | Description |
|---|---|
| Quantity | How many resources to create. If you have 20 bowling lanes, type 20. |
| Prefix | A short identifier — typically 1–3 letters — that becomes part of each resource's name. Enter B and Rex creates B1, B2, B3 … through B20. Enter PPT for party tables and you'll get PPT1, PPT2, etc. Pick prefixes that make sense to your staff at a glance. |
Click Confirm and Rex creates the category along with all the individual resources at once. Open the category and you'll see each resource listed (B1, B2, B3…) along with the toggles described below.
Control online and admin availability
Each resource has two toggles in the category view, which control where the resource is bookable: from the public reservation page or from the Host App.
| Field | Description |
|---|---|
| On / Off | Controls whether anyone — admins, staff in the Host App, or guests — can book this resource. Turn this off to completely take a resource out of inventory (e.g. it's broken and you don't want anyone reserving it). |
| Online Available | Controls whether guests can book the resource through the public reservation page. With this off but On still on, the resource is invisible to guests but staff can still book it from the Host App. |
Add more categories
Repeat the same flow for every distinct type of bookable inventory at your venue. A typical entertainment venue might have separate categories for lanes, simulators, booths, party rooms, and arcade machines — each created the same way.
Create resources for everything at your venue, not just what you plan to book online. The more accurately Rex models your physical space, the better it can prevent overlaps, route walk-ins, and report on utilization. Use the Online Available toggle to hide resources from public booking while keeping them on for admin/staff use — that way Rex still treats them as real inventory.
Updated May 13, 2026
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