Resources explained — how Rex tracks physical assets and prevents overbooking

Resources represent the physical assets at your venue that have limited availability -- bowling lanes, laser tag vests, ping pong tables, party rooms, or anything else you want to track. Setting up resources lets Rex automatically prevent overbooking and gives you full visibility into what is being used and when.

Why set up resources?

Without resources, Rex can limit the total number of reservations at a given time, but it can't track which specific lane or bay a guest is assigned to. With resources, overbooking becomes impossible, you can see exactly which resource each guest is using, and you can reassign resources on the fly from the Host App.

How to set up resources

Resources are created per venue in the Resources tab — add a category for each type of bookable thing, then add the individual resources (or bulk-generate them). For the full step-by-step, see the Create your resources guide.

Managing resources

The Host App is your primary tool for managing resources day to day. It shows a calendar view of which resources are in use, lets you create and modify reservations, and supports calendar blocks that prevent specific resources from being booked at certain times — perfect for recurring events like bowling leagues.